[RECRUIT] PROJECT ADMINISTRATOR

Vietnam Pheasant Recovery Project

Position Title: Project Administrator

Hiring Organisation: Viet Nature Conservation One-member Co. Ltd.¹, Vietnam

Location of Job: Kim Thuy Commune, Le Thuy District, Quang Binh Province, Vietnam

Duration of Contract: 2 years, renewable.

Reporting to: Project Manager

Application Deadline: 28^th February, 2023

The Vietnam Pheasant is a Critically Endangered bird endemic to Vietnam. It has not been seen outside captivity since 2000, and it is feared that it may already have become extinct in the wild. However, an ex-situ population of about 1500 birds globally provides an opportunity to recover the species via reintroduction.

We are looking for a highly motivated, energetic individual with project administration skills and preferably with nature education and/or animal husbandry experience to join our team in Vietnam as Project Administrator on our Vietnam Pheasant Recovery Project.

Under the guidance of the Project Manager, the Project Administrator will assist with the establishment and operation of a conservation breeding centre designed to breed a founder population of Vietnam Pheasant suitable for reintroduction, accompanied by a nature education centre, situated in the Le Thuy district of Quang Binh province, close to one of the intended reintroduction sites at Khe Nuoc Trong nature reserve; and support nature education work.

The ex-situ conservation breeding team will recruit, lead, train and support a team of bird keepers and maintenance staff who will be responsible for the captive husbandry of the Vietnam Pheasant. They will be responsible for the health and welfare of the birds at the breeding centre and for rearing the birds and preparing them for reintroduction back into the wild through minimising human contact and behavioural training.

The ex-situ breeding team will also liaise with field teams who are responsible for delivering project objectives in potential reintroduction sites, participate in project strategy and planning through working with Viet Nature management and the Vietnam Pheasant Species Recovery Team (VPSRT), oversee the monitoring and evaluation of the project and provide regular reports to the VPSRT.

As the Vietnam Pheasant recovery project involves many international partners, donors and experts, the Project Administrator is required to have good English proficiency to communicate effectively in English with expatriate team members and act as an informal translator/interpreter for the team when necessary.

Primary Duties of the Project Administrator

The duties that fall under the purview of a project administrator are diverse. They range from the mundane to critical tasks that are fundamental to the project’s success. A project administrator is typically asked to do the following:

• Keep track of project budgets and project expenditures
• Help to set up project meetings, appointments, etc
• Organize venues, handle the minute-taking at meetings
• Assist with planning
• Keep the project calendar up to date
• Administrative duties, including organizing and keeping project filing system
• Track project progress
• Offer suggestions to improve efficiencies
• Maintain compliance regulations, including making required internal reports and reports to competent authorities
• Assist the Project Manager to assess team members’ performance
• Hire contractors, procure goods and services.

The successful candidate will be required to live on the site of the new conservation breeding centre which is in Le Thuy District, Quang Binh Province, central Vietnam; or preferably be a local to Quang Binh province. Accommodation will be provided which will be rent free except for a small contribution towards utilities (electricity etc).

The Project Administrator will work 5 days a week and will be entitled to 14 days paid annual leave a year plus 11 days national holidays.

The ideal candidate will have a combination of the following qualifications, experience, skills and personal qualities:

• At least 3 years practical experience in a relevant role, including project administration/coordination duties
• Educated to degree level in business management, business administration or related field
• Experience of working on a multi-faceted project including writing reports, managing budgets
• A team player, able to work under own initiative
• Good organization and time-management skills
• Excellent communication and IT skills
• Creative, adaptable and resourceful to meet the demands of a challenging environment
• Fluent in English.
• A Vietnamese nationality with Vietnamese as mother tongue.

For further details, including a detailed job description, and instructions about how to apply please go to https://vietnampheasant.org/ 

For enquiries and send CV, please contact Ms Pham Thi Mai Huong at huong.pm@thiennhienviet.org.vn

¹Viet  Nature Conservation One-member Co. Ltd. is a social enterprise, 100% owned by Viet Nature Conservation Centre (https://vietnature.org) which is a not-for-profit conservation organization in Vietnam with the aim of protecting and preserving Vietnam’s abundant biodiversity.  Viet Nature is working closely with WPA, EAZA, Birdlife International and the IUCN/SSC Galliformes specialist group on a long-term Recovery Plan to return the Vietnam Pheasant to the wild.